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Document Standards


Document standards are effective August 1, 1997 for documents executed after July 31, 1997.  Please click on the link to the Minnesota Statutes for Statute 507.093 for the full document standards law.  The Faribault County Recorder’s Office does not sell real estate forms.

Abstract Property Recording Requirements

DO NOT USE WHITE OUT, IT CAN EASILY BE SCRAPED OFF. If there needs to be a correction made, use XXXXs or a solid line to show the error, type corrections, and include initials by parties involved.

Requirements When Recording Deeds

Recording Fee

See Recording Fees on the Recorder Real Estate page.

Title of Document       

 

Certificate of Real Estate Value

Form to be completed if total consideration is over $1,000.00.  Contact the Auditor's Office for forms or with questions or go to the Recorder Real Estate page.

State Deed Tax           

see Deed Tax on the Recorder Real Estate page or contact the Treasurer’s Office.

Well information

if a Certificate of Real Estate Value (CRV) is required.  See Well Certificates on the Recorder Real Estate page.

Complete legal description

(Legal descriptions on tax statements are often only abbreviated versions and not considered complete).

“Send Tax Statements to:”

Name and Address, Minnesota Statute 597.092.

“Drafted By” statement"

Name and Address, Minnesota Statute 507.091 and marital status.

 Signatures of Grantors

 Signatures should match the body of the document.

Complete Acknowledgement 

Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.

Delinquent Real Estate Taxes

Must be paid.  Contact Faribault County Auditor’s Office with questions.

 

 

Split in tax parcel       

Current taxes must be paid in full and a survey may be required.  

Faribault County Soil & Water has information on the requirements regarding County Variances when dividing real estate parcels in rural Faribault County.


Requirements When Recording Mortgages

Recording Fee                   

see Recording Fees on the Recorder Real Estate page.

Title of Document

 

Mortgage Registration Tax (MRT)

See Mortgage Registration Tax on the Recorder Real Estate page or contact the County Treasurer.

Complete legal description

(Legal descriptions on tax statements are often only abbreviated versions and not considered complete).

“Drafted By” statement"        

Name and Address, Minnesota Statute 507.091

 Signatures of Mortgagors

 Signatures should match the names given in the body of the document.

Complete Acknowledgement

Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.


Requirements When Recording Real Estate Documents That Are Not
Deeds or Mortgages

Recording Fee                   

See Recording Fees on the Recorder Real Estate page.

Title of Document

 

Complete legal description

If document is to be indexed against a parcel of land. (Legal descriptions on tax statements are often only abbreviated versions and not considered complete)

“Drafted By” statement 

Name and Address, Minnesota Statute 507.091

 Appropriate signatures

 Signatures should match the names in the body of the document.

Complete Acknowledgment  

Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.  

Affidavits require a “subscribed and sworn to” format instead of a complete acknowledgment.


Most Common Reasons Real Estate Documents are Returned Without Recording
  1. Notary acknowledgment is not complete.
  2. Well information is missing from a transferring document.
  3. The draftsman statement is missing.
  4. The legal description is not consistent or is questionable when compared to records.
  5. The recording fee included is incorrect.
  6. Delinquent real estate taxes due.
  7. Missing Certificate of Real Estate Value (CRV) or CRV is not complete.
  8. Incorrect Deed Tax.
  9. Incorrect mortgage registration tax.

Name and address of where to mail future tax statements.