Document Standards

Document Standards

Document standards are effective August 1, 1997 for documents executed after July 31, 1997. Please click on the link to the Minnesota Statutes for Statute 507.093 for the full document standards law. The Faribault County Recorder’s Office does not sell real estate forms.

Abstract Property Recording Requirements

DO NOT USE WHITE OUT, IT CAN EASILY BE SCRAPED OFF. If there needs to be a correction made, use XXXXs or a solid line to show the error, type corrections, and include initials by parties involved.

Requirements When Recording Deeds
Recording Fee	see Recording Fees on the Recorder Real Estate page.
Title of Document
Certificate of Real Estate Value	Form to be completed if total consideration is over $1,000.00. Contact the Auditor's Office for forms or with questions or go to the Recorder Real Estate page.
State Deed Tax	see Deed Tax on the Recorder Real Estate page or contact the Treasurer’s Office.
Well information	if a Certificate of Real Estate Value (CRV) is required. See Well Certificates on the Recorder Real Estate page.
Complete legal description	(Legal descriptions on tax statements are often only abbreviated versions and not considered complete).
“Send Tax Statements to:”	Name and Address, Minnesota Statute 597.092.
“Drafted By” statement: Signatures of Grantors	Name and Address, Minnesota Statute 507.091 and marital status.
Complete Acknowledgement	Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.
Delinquent Real Estate Taxes	Must be paid. Contact Faribault County Auditor’s Office with questions.

Split in tax parcel	Current taxes must be paid in full and a survey may be required. Faribault County Soil & Water has information on the requirements regarding County Variances when dividing real estate parcels in rural Faribault County.

Requirements When Recording Mortgages
Recording Fee	see Recording Fees on the Recorder Real Estate page.
Title of Document
Mortgage Registration Tax (MRT)	See Mortgage Registration Tax on the Recorder Real Estate page or contact the County Treasurer.
Complete legal description	(Legal descriptions on tax statements are often only abbreviated versions and not considered complete).
“Drafted By” statement: Signatures of Mortgagors	Name and Address, Minnesota Statute 507.091
Complete Acknowledgement	Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.

Requirements When Recording Real Estate Documents That Are Not Deeds or Mortgages
Recording Fee	See Recording Fees on the Recorder Real Estate page.
Title of Document
Complete legal description	If document is to be indexed against a parcel of land. (Legal descriptions on tax statements are often only abbreviated versions and not considered complete)
“Drafted By” statement: Appropriate Signatures	Name and Address, Minnesota Statute 507.091
Complete Acknowledgment	Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles. Affidavits require a “subscribed and sworn to” format instead of a complete acknowledgment.

Most Common Reasons Real Estate Documents are Returned Without Recording

Notary acknowledgment is not complete.
Well information is missing from a transferring document.
The draftsman statement is missing.
The legal description is not consistent or is questionable when compared to records.
The recording fee included is incorrect.
Delinquent real estate taxes due.
Missing Certificate of Real Estate Value (CRV) or CRV is not complete.
Incorrect Deed Tax.
Incorrect mortgage registration tax.

Name and address of where to mail future tax statements.